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Signing a Contract

Forms

Effective April 24, 2023, the COJ now requires the following forms to be filed at the time of incorporating a new company, filing Annual Returns, or updating particulars of Companies and their Directors.

Presentation on Forms

Learn more about completing forms to be used when incorporating a new company, filing annual returns, and making changes to your company's particulars. 

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BOR Form A

BOR FORM A (ITEM 3A) – PARTICULARS OF BENEFICIAL OWNER

BOR FORM A (ITEM 3B) – PARTICULARS OF CORPORATE BENEFICIAL OWNER

BOR FORM A (ITEM 4) – PARTICULARS OF BENEFICIAL OWNER

BOR Form B

 

BOR FORM B (ITEM 3A) – CONTINUATION PAGE

BOR FORM B (ITEM 3B) – CONTINUATION PAGE

BOR FORM B (ITEM 4) – CONTINUATION PAGE

BOR FORM B (ITEM 5) – CONTINUATION PAGE

BOR Form C

 

BOR FORM C (ITEM 1) – CONTINUATION PAGE

BOR FORM C (ITEM 2) – CONTINUATION PAGE

BOR FORM C (ITEM 3) – CONTINUATION PAGE

 

Form 19A

 

FORM 19A (ITEM 10) – LIST OF INDIVIDUAL/NATURAL SHAREHOLDERS

FORM 19A (ITEM 11) –  LIST OF SHAREHOLDERS WHO ARE COMPANIES

 

FORM 19A (ITEM 12B) – PARTICULARS OF DIRECTORS

 

Form 19B

 

FORM 19B (ITEM 10) – LIST OF MEMBERS WHO ARE NATURAL INDIVIDUALS

FORM 19B (ITEM 11) – LIST OF MEMBERS WHO ARE COMPANIES

FORM 19B (ITEM 8B) – PARTICULARS OF DIRECTORS

Form 1A

 

FORM 1A (ITEM 10) –  PARTICULARS OF SUBSCRIBERS WHO ARE INDIVIDUALS

FORM 1A (ITEM 11) – PARTICULARS OF SUBSCRIBERS WHO ARE COMPANIES

FORM 1A (ITEM 8) – PARTICULARS OF DIRECTORS

 

Form 1B

FORM 1B (ITEM 10) – PARTICULARS OF SUBSCRIBERS WHO ARE INDIVIDUALS

 

FORM 1B (ITEM 11) –  PARTICULARS OF SUBSCRIBERS WHO ARE COMPANIES

FORM 1B (ITEM 7) –  PARTICULARS OF DIRECTORS

Form 1C

 

FORM 1C (ITEM 10) –  PARTICULARS OF DIRECTORS

FORM 1C (ITEM 12) – PARTICULARS OF SUBSCRIBERS WHO ARE INDIVIDUALS

FORM 1C (ITEM 13) – PARTICULARS OF SUBSCRIBERS WHO ARE COMPANIES

Change Forms

Fees

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Incorporation

Profit-Making Companies - $27,500

Non-Profit Companies      - $27,500

Oversea Companies        - $28,000

Annual Returns

Profit-Making Companies - $8,000

Non-Profit Companies      - $5,000

Overseas Companies (Financial Statements)      - $10,000

 

Please note, the fees above include the cost of filing the Beneficial Ownership Return (BOR) Forms. The respective BOR forms must be submitted at Incorporation and when filing Annual Returns. For Overseas Companies fee also includes the BOR Form. 

 

Change of Particulars

Form 5A                           - $3,000

Notice to the Registrar of Companies of Renewal of Identification

Form 9                             - $3,000

Return of Allotment

The Form 9 must be filed with the Beneficial Ownership Return Form A   

Form 27A                          - $3,000         

Notice of Change in Register of Members and Beneficial Owners for Companies with Share Capital

The Form 27A must be filed with the Beneficial Ownership Return Form C   

Form 27B                          - $3,000  

Notice of Change in Register of Members and Beneficial Owners for Companies without Share Capital

The Form 27B must be filed with the Beneficial Ownership Return Form C   

Form 23                           - $3,000 

Notice of Appointment/Change of Director 

Late Fees: $2,000

Late fees are applied to change documents filed after 14 days of the change, with the exception of the Form 9 (Return of Allotment) which must be filed within 30 days. 

Late fees for Annual Returns will be charged
after the 28-day grace period expires.

Change Forms

Tips on Completing the Form

Giving a Presentation
  • Write in BLOCK LETTERS and date the form before submission
     

  • Ensure that all required signatures are applied to the form in the appropriate sections
     

  • Ensure that the word 'Limited' is always written as part of your company name
     

  • For your records and next filing, you may request an uncertified copy of your last filing
     

  • Ensure that names, dates, and addresses are consistent throughout the form and with records at the Companies Office.

Signing Annual Return Forms 

  • The Form 19A must be signed by a Director and Company Secretary
     

  • Form 19B must be signed by an Authorised Officer of the Company.
     

  • The Income and Expenditure Statement must be signed by an Authorised Officer of the Company.
     

  • The Audited Statement must be certified and signed by two Directors.
     

  • The BOR Forms must be signed by an Authorised Officer. 

Change Forms

© 2023 Companies Office of Jamaica

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